Banquet order. Order for an event sample Sample order for a New Year's corporate party

If you want to have a holiday on your street,
settle down on the street where there is already a holiday.
Yefim Shpigel

There are many reasons for cheerful corporate parties: New Year, March 8, the end of a large project, the birthday of the company, etc. And if for most employees this is just a pleasant pastime, for the other part of the employees it is the work of organizing a holiday and the hassle associated with reflecting the costs of it in accounting. Therefore, to help the latter, we will consider what documents will be needed when holding a corporate party at the enterprise and give examples of their execution

Tax Code against the reflection of corporate expenses among tax expenses and the right to a tax credit for VAT on goods and services used in organizing or holding a holiday (clause 139.1.1, clause 198.3 of the Tax Code). However, this does not stop all accountants. We also adhere to this position: if you try and add a little festive magic, you can try to prove that corporate expenses have a place among tax ones. We can offer you the following costs:

• marketing costs. Namely, as expenses for advertising and market research (marketing), for pre-sale preparation of goods (clause "d" clause 138.10.3, clause 140.1.5 of the TCU);
• maintenance and management costs. Since these include, in particular, general corporate expenses, including organizational expenses, expenses for holding annual and other meetings of management bodies, hospitality expenses (paragraphs "a" of paragraphs 138.10.2 of the TCU).

Under such circumstances, the right to a VAT tax credit is retained (clause “a”, clause 198.1 of the TCU).

Thus, four options are possible:

Option 1. A corporate party as a holiday (entertainment) is not reflected in tax accounting.

Option 3. Corporate as a team meeting - as administrative expenses.

Option 4. Corporate as a meeting with foreign or domestic delegations - how
administrative expenses.

And if the first option requires only formal registration, the remaining three require careful documentary justification. What exactly - we will consider further.

Notice!

If you still want to win back the opportunity to show corporate expenses among the tax ones and defend the tax credit, then in no case should you use such wordings as “holiday”, “corporate party”, “corporate event”, etc. . Purely business language should be used that will not give inspectors grounds to consider the costs incurred as not related to business activities.

So far, neither in the TCU, nor in other regulatory acts, can one find a clear list of documents that should be drawn up during promotional events, annual meetings or meetings with delegations, in order to then freely reflect the costs of their conduct among the tax ones. Therefore, we will consider the documents that are most often drawn up in practice in order to leave these expenses in tax and correctly show them in accounting.

Corporate as a holiday

The costs of such events do not fall into the tax, since they are not related to the economic activity of the enterprise, in particular, they are not aimed at generating income (clause 14.1.36 of the Tax Code). Therefore, the documentation of such a corporate party is necessary only for the purposes of reflection in accounting. The basis for accounting of business transactions are primary documents that record the facts of their implementation (Article 9 of the Law of Ukraine "On Accounting and Financial Reporting in Ukraine" dated July 16, 1999 No. 996-XIV). Therefore, here we can restrict ourselves to the following documents.

1. Order (instruction) of the head of the enterprise on holding a corporate party. It should indicate the purpose, reason for the holiday and those responsible for organizing it.

For example, in this case, the following goals of a corporate holiday can be indicated:

• formation of the corporate culture of the enterprise, disclosure of its values;
• maintaining the corporate spirit of the company;
• manifestation of care of the management about the team;
• team building;
• rewarding the best employees and motivation for the rest of the staff;
• training in the form of a game or an addition to training and to team-building training programs;
• recreation, entertainment.

In the order, you can also form the following tasks for a corporate event:

• relieve nervous tension after working on a complex project;
• meet new employees, partners, etc.;
• raise the creative potential of employees;
• bring to the attention of employees the rules, norms, values ​​of corporate culture;
• reward the best employees;
• motivate employees to further work;
• expand friendly and business ties between employees.

2 . Plan (program) of the holiday. It indicates what activities will be carried out, who is responsible.

3. Source documents confirming the expenses incurred. For example, acts of services provided (in particular, in the case of renting premises for a holiday), sales receipts for the purchase of gifts for employees. If the money was issued under the report, you will need both an advance report and a primary organization, which will confirm the expenses incurred, etc.

In this case, the list of documents will increase significantly. Let's explain why. An enterprise has the right to show expenses among tax if it can prove that they are related to economic activity, and also primary documents are properly executed (clauses 14.1.27, clause 138.2, clauses 139.1.1 and 139.1.9 of the TCU). Taking into account the fact that the TCU directly prohibits the expenses on holidays to be attributed to tax, and the fact that advertising expenses are related to dual-use expenses (clauses 140.1.5 of the TCU), here one should be especially careful:

• document the relationship of expenses with economic activity. The event must be of an advertising nature, that is, be necessarily associated with the sale of goods (works, services) of the enterprise. To do this, buyers, potential buyers, representatives of firms with which the enterprise cooperates, etc. should be invited to it. It would not be superfluous to provide for the distribution of promotional products, leaflets, brochures, etc. for such an event, or to indicate that advertising is carried out through oral announcements and demonstrations during the event;
• take care of all the necessary primary documents confirming the expenses incurred.

So, let's try to combine corporate and promotional events documented.

What documents will be required?

1. Order (instruction) of the head of the enterprise to conduct an advertising campaign(which will include a corporate party). It should indicate the purpose of the event, the date and place of its holding, the circle of persons responsible for the organization and implementation of the preparatory work, and the timing.

2. Plan (program) of the promotional event. This document is a calendar plan of activities aimed at preparing an advertising campaign. It indicates all the advertising techniques that will be used during the promotion (in the case of organizing a corporate party, it is imperative to indicate a meeting with buyers, potential buyers and business partners), as well as the types and quantities of products that will be used during this.

3. Costings. It indicates the amount of future (planned) expenses for a promotional event. In particular, the range and quantity of own products, goods, promotional materials and other material assets that are supposed to be used (distributed) during the promotional event, the cost of purchasing services or products from third-party business entities necessary for the promotion.

4. List of people invited to the promotion, sent invitations and responses to them. The list of invitees is not quite the usual document for a promotion, but given the desire to show corporate expenses among tax ones, it will come in handy. Such a list will serve as confirmation that not only employees are invited to the festive evening, but also buyers, potential buyers and business partners. Therefore, this list should include representatives of customer organizations with which contracts were concluded at the time of the event (those companies to which documents on implementation after the party were issued), representatives of partner enterprises to improve the image of the company (these are also advertising purposes).

5. Source documents, confirming the expenses incurred for the advertising campaign. For example, acts of services provided (in particular, in the case of renting a meeting room), sales receipts for the purchase of material assets, tax invoices, etc. If the expenses were incurred in cash by accountable persons, advance reports on the use of funds issued under the report will also be needed. The relevant checks, receipts, other settlement documents confirming expenses are attached to the report.

6. Report on the actual costs of the promotion. After the promotion (corporate party) is held, the person responsible for its organization and conduct must draw up a report on the actual costs of such an event. The latter, in particular, compares planned and actual costs. Such a report must be approved by the head of the enterprise, after which it is transferred to the accounting department.

Corporate as a team meeting, conference

In this case, two or three documents are also not enough, they will need a few more. This is due to the fact that it is necessary to prove the connection of the event with economic activity.

On a note!

If you decide to prove that corporate expenses are among the tax ones on the basis of paragraphs. "a" pp. 138.10.2 GCC (that is, the cost of a meeting or conference), you should slow down a bit. Indeed, on the basis of this norm, corporate expenses can be attributed to tax, but if we are talking about insignificant amounts. Of course, each company has “its own limit on average expenses”, but we wanted to say that if a small company spends on the annual meeting (New Year’s corporate party), for example, 50 thousand UAH, and before that, all administrative expenses for the year were about 20 thousand UAH, of course, this will raise many questions from the inspectors.

What documents will be needed for those who choose this way of protecting tax expenses?

1. Order (instruction) of the head of the enterprise on holding the annual meeting. Of course, without the purpose of the order, those responsible for organizing the event, the date and place of its holding cannot be dispensed with.

Here, for example, there may be such goals as summing up the results of the company's work for the year or presenting new strategies and solutions in the development of the company, etc.

Based on the goals, the tasks in the order can be:

• in an informal setting to produce new ideas and develop a further strategy of action;
• increase the creative potential of employees;
• achieve a better understanding by staff of the concept of the firm and its history, scope, goals and prospects;
• sum up for a given period.

2. Annual meeting program.

3. Costings. It indicates the amount of future (planned) expenses for holding the annual meeting.

4. Source documents, confirming the expenses incurred for the annual meeting. They are individual in each case. For example, acts of services provided, advance reports, sales receipts for the purchase of material assets, tax invoices, etc.

5. Meeting minutes. In order for no one to doubt that it was the annual meeting that was held, the minutes of the annual meeting should be approved.

6. Report on the actual expenses for holding the annual meeting. After the annual meeting (corporate party) is held, the person responsible for organizing it must report on the actual expenses incurred.

Corporate event as a meeting with delegations (representation expenses)

In the case of disguising a corporate party as a meeting with a delegation, you should draw up documents that must be provided to the Ministry of Revenue to confirm hospitality expenses.

1. Order (instruction) of the head of the enterprise on holding an official reception with representatives of the delegation . Also, be sure to note the purpose of the order, those responsible for receiving and escorting representatives of the delegation.

Here you can specify goals such as:

• communication, building relationships
• creating an image (as a rule, in front of external customers, partners);
• conclusion of contracts.

Based on the goals, the tasks in the order can be the following:

• expand business ties between enterprises;
• strengthen links between the organization and partners or customers;
• demonstrate the sound financial position of the company.

2. Delegation program. This document should contain a detailed list of planned activities, indicating the date and place of their implementation.

3. Invitation of representatives of delegations and their responses. Inspecting authorities insist on the availability of these documents in order to confirm that the enterprise really invited representatives of other companies for negotiations, conclusion of contracts, etc., and they agreed to meet with representatives.

4. Costings. It indicates the amount of future (planned) expenses for the reception of company representatives.

5. Source documents, confirming the expenses incurred for the meeting with the delegation. They are individual in each case. For example, acts of services provided, advance reports, sales receipts for the purchase of material assets, tax invoices, etc. Controllers, in particular, call acts of work performed, invoices for the release of products, goods from the warehouse and other properly executed primary documents confirming the connection of such expenses with the economic activities of the enterprise, in particular, the costs of transport, providing a translator, if one is not in state, etc. (letter of the Ministry of Revenue of Ukraine dated October 25, 2013). A similar position of controllers was expressed in the consultation in the Knowledge Base (subcategory 102.07.20).

6. Report on the actual expenses for the official reception. After the meeting with the delegation, the person responsible for organizing it must also report on the actual costs incurred.

7. Contracts for the purchase and sale of products, a protocol of intent to conclude contracts, etc. If, after the event, the enterprise will have such documents, then the inspectors will have less doubts about whether the event was related to the economic activity of the enterprise.

8. Regulations on representation expenses. In some enterprises, such a provision is approved in order to determine what expenses the enterprise may incur during an official meeting. But at the same time, the expenses indicated in this provision will not necessarily fall into tax. Specialists of the Ministry of Revenue note that the TCU does not give the payer of income tax the right to independently determine the list of expenses that fall into the tax, in particular, in the Regulations on hospitality expenses (letter of the Ministry of Revenue of Ukraine dated 10/25/2013).

To summarize!

Well, here we have considered all the most common options for documenting a corporate party. With the help of our recommendations, it will be possible to safely attribute the costs of the holiday to tax and use the right to a tax credit. And even if the Tax Code does not explicitly allow to classify expenses for holidays as tax, it can still be done. However, one must be very careful that the inspectors do not have the opportunity to prove otherwise.

• Firstly , do not go too far with the amount of such expenses (after all, the larger the amount, the more questions the inspectors have);
• Secondly , properly document everything and show the connection with the business. After all, then the inspectors will not be able to put forward their claims regarding the documentary unjustification of expenses, and the courts will be on your side. For example, the Kyiv Administrative Court of Appeal, in its ruling dated 13.08.2013, did not protect the tax expenses of an enterprise that sent its employees to the final meeting in Turkey, due to the fact that it did not provide: justifications for holding a production meeting in Turkey; documentary confirmation of the connection of the trip with the economic activities of the enterprise; primary documents in which the terms of reference are approved, the purpose of the trip is determined, etc.

Fragment of the painting
A.Savrasova
Winter landscape.
Thaw

One head is good, but several heads are a herd.

To write off the costs of a New Year's corporate party, accounting or auditors may require the directorate to issue an appropriate order. What should be written about?

An order to hold a corporate party, like any other order of the director, is drawn up on the appropriate form, signed, endorsed by responsible persons and certified with seals.

In the order for a corporate party for the New Year, the following should be indicated:

• Name of the organization;
• number and date of the order;
• the topic of the order;
• the purpose of issuing the order;
• the essence of the order point by point;
• position and name of the responsible person.

If the order indicates the performers, then each of them should be familiarized with it under the signature.

Sample order for holding a New Year's corporate party

KodoTour LLC

About holding
corporate celebration
New Year

In connection with the celebration of the New Year, as well as in order to develop corporate culture and strengthen relations with partners

I ORDER:

1. Hold a corporate celebration of the New Year on December 27, 20__.
2. Submit the action plan to senior manager A. S. Ivanchenko for approval by November 10, 20__.
3. Submit the list of employees for promotion to the head of the personnel department E. G. Sapronov for approval by November 15, 20__.
4. Submit the list of invited partners for approval to Commercial Director N. G. Golikov by November 15, 20__.
5. Submit the cost estimate to Senior Accountant V. N. Mamoev for approval by November 20, 20__.
6. Responsible for the preparation and holding of the event to appoint senior manager A. S. Ivanchenko.
7. I reserve control over the execution of this order.

CEO ……………………………………. A. S. Fedchenko

The dates in the order example are conditional. In fact, it is better to start preparing for the New Year holidays in advance.

Following the example of an order for a New Year's corporate party, you can draw up an order for organizing another festive event. Key points will be the same.

“Personnel officer. Personnel records management”, 2009, N 12

The corporate New Year's holiday is an event that is eagerly awaited all year long. After all, every time you want the meeting of the New Year to be easy, festive and carefree. And without problems, both for the company and for its employees.

Correctly executed internal documents of the company, as well as employees' knowledge of the rules of conduct on New Year's Eve and during the corporate New Year's celebration, will help to avoid a number of problems.

The very fact of organizing and holding a corporate New Year's holiday must be documented (in addition to primary accounting documents) by the company's internal documents. This is a requirement of paragraphs 1 and 2 of Art. 9 of the Federal Law of November 21, 1996 N 129-FZ “On Accounting” and paragraph 1 of Art. 252 of the Tax Code of the Russian Federation.

These internal documents include:

Order of the head of the company on the preparation and celebration of the corporate New Year 2010;

New Year's event program;

Approved budget for the New Year's event;

Report on the execution of this budget.

The first thing that needs to be done as part of the preparation and holding of the New Year's celebration is to issue an appropriate order from the head. It indicates where, when and for what reason the corporate holiday will be organized, as well as appoint persons responsible for holding the event and for all expenses. Based on the order, they draw up a program for the New Year's event and approve the budget for the preparation and holding of the New Year's holiday.

Sample Sample

Soleil Limited Liability Company
(LLC "Soley")

Order N 47
on the preparation and celebration of the New Year 2010

To prepare and celebrate the New Year 2010

I order:

2. Appoint the person responsible for organizing and holding the New Year's corporate holiday, the director of the HR department V.K. Pestov.

3. Director of the HR Department V.K. Pestov to prepare a program for the corporate New Year's holiday by November 23, 2009.

4. Reward employees with a cash bonus for the New Year according to the attached list.

5. Head of the administrative and economic department S.S. Nalobin to order New Year gifts and souvenirs for employees with company symbols.

6. Director of the HR Department V.K. Pestov, head of the administrative and economic department S.S. Nalobin and chief accountant M.A. Smirnova, according to the program of the New Year's holiday approved by me, prepare the budget for this event and submit it to me for approval by November 25, 2009.

7. Chief Accountant M.A. Smirnova, by December 30, 2009, to submit a report on the execution of the budget for the preparation and holding of the New Year 2010.

I reserve control over the execution of this Order.

General Director Petrov N.M. Petrov

Familiarized with the Order:

Director of the Department for Work with Pestov V.K. Pestov
staff
Head of Administrative and Economic Nalobin S.S. Nalobin
department
Legal adviser Mikhailov S.G. Mikhailov
(and other visas for heads of structural
company departments)

In case N 01-01
Manager Pikhtin 11/11/2009

Sample Sample

I approve:

Petrov N.M. Petrov
23.11.2009

Corporate New Year's holiday program

Venue: Blue Lagoon Restaurant.

The beginning of the New Year's celebration - 17.00.

Entrance of employees and guests by special invitations

The New Year's Eve program includes the following events:

17.00 - New Year's greetings from the management of Soley LLC.

17.30 - solemn awarding of employees of Soley LLC.

18.30 - solemn presentation of gifts and memorable souvenirs with the company's logo to the business partners of Soley LLC.

19.00 - New Year's greetings from Santa Claus and the Snow Maiden, presentation of New Year's gifts to all participants in the celebration.

20.00 - New Year's banquet, congratulations, toasts.

21.00 - performances of pop artists.

23.00 - disco and fireworks.

Throughout the evening - photo and video shooting, friendly caricatures.

Then it is necessary to form a budget for the preparation and holding of the New Year's holiday, the expense items of which are made up of many different elements, depending on the financial capabilities of the company, idea, scenario, number, status and level of participants in this event. A budget is drawn up, which details the cost of each stage of organizing a corporate New Year's holiday. A company can prepare a draft budget on its own or with the involvement of firms specializing in organizing corporate holidays.

Sample Sample

I approve:

General Director of "Impulse" LLC
Petrov N.M. Petrov
27.11.2009

Budget for the preparation and holding of the New Year 2010

Number of guests - 100 people.

The budget of the New Year's holiday is 1,204,000 rubles.

Expenditure items Amount (rub.)
Expenses for artificial Christmas trees and office Christmas decorations
premises 25 000
Expenses for New Year's decorative elements, floral
arrangements, compositions and figures from aerial
balls, banners, decorative lighting, serpentine,

confetti, sparklers for the banquet hall of the restaurant
Blue Lagoon 105 000
New Year cards and invitations 6 000
(60 x 100)
Rent of the banquet hall of the Blue Lagoon restaurant 50,000
New Year's banquet (dishes, drinks, service, dishes) 300,000
(3000 x 100)
Order 15 cakes with company logo 20 000
Gifts and souvenirs with company logo 150 000
(1500x100)
Fee of the host of the New Year's Eve 30,000
Rental of Santa Claus and Snow Maiden costumes 8 000
Cartoonist's fee 20,000
Entertainment program (holiday script, concert
pop artists, disco) 400,000
Photo and video shooting 40 000
Fireworks 15 000
The fee of the company - the organizer of the New Year's holiday 35,000
Total expenses 1,204,000

Chief Accountant Smirnova M.A. Smirnova

Sample Sample

I approve:

General Director of "Impulse" LLC
Petrov N.M. Petrov
30.12.2009

Report on the execution of the budget for the preparation and implementation
new year 2010

Expenditure items Amount (rub.)
plan fact documents
expenses for artificial
Christmas trees and Christmas
office decoration
premises 25,000 20,000 Invoice dated 01.12.2009 N 421,

invoice dated 02.12.2009
N 421, advance report dated
03.12.2009 N 76
Christmas expenses
decorative items,

floristic
arrangements, compositions and
balloon figures,

banners, decorative
lighting, serpentine,

confetti, sparklers
for a banquet hall
restaurant "Blue Lagoon" 105,000 102,000 Invoice dated 07.12.2009 N 1289,

invoice dated 07.12.2009
N 1289, advance report dated
08.12.2009 N 85, act
acceptance of completed
works of December 25, 2009 N 245,

invoice dated 25.12.2009
N 245
New Year's cards and
invitations 6,000 6,000 Advance report from
08.12.2009 N 86
Banquet hall rental
restaurant "Blue Lagoon" 50,000 50,000 Contract dated 01.12.2009
No. 236, invoice dated 12/21/2009
N 376, acceptance certificate
services rendered from
12/28/2009 N 284, account-
invoice dated 28.12.2009
N 284
New Year's banquet (dishes,

drinks, service,

crockery) 300,000 300,000 Contract dated 12/01/2009
No. 236, invoice dated 12/21/2009
N 376, acceptance certificate
services rendered from
12/28/2009 N 284, account-
invoice dated 28.12.2009
N 284
Order 15 cakes with
company symbols 20,000 20,000 Invoice dated 12/18/2009 N 449,

record of acceptance
services rendered from
12/24/2009 N 350, account-
invoice dated 24.12.2009
N 350
Gifts and souvenirs with
company symbols 150,000 150,000 Contract dated 07.12.2009
No. 672, invoice dated 08.12.2009
N 817, acceptance certificate
completed work from
12/14/2009 N 869, account-
invoice dated 12/14/2009
No. 869
Presenter's fee
New Year's Eve 30,000 30,000 Agreement dated 12/21/2009
N 28, act of executed
works dated December 25, 2009 N 28,

RKO of December 25, 2009 N 394
Grandfather costume rental
Frost and Snow Maiden 8,000 8,000 Contract dated 07.12.2009
N 557, act performed
works of December 25, 2009 N 557,

invoice dated 25.12.2009
N 557, payment order
dated 08.12.2009 N 861
Caricaturist's fee 20,000 20,000 Contract dated 12/21/2009
N 29, act performed
works dated December 25, 2009 N 29,

RKO of December 25, 2009 N 395
Entertainment
(scenario of the holiday,

concert of entertainers,

disco) 400,000 400,000 Contract dated 07.12.2009
N 557, act performed
works of December 25, 2009 N 557,

invoice dated 25.12.2009
N 557, payment order
dated 08.12.2009 N 861
Photo and video filming 40,000 40,000 Contract dated 12/21/2009
N 30, act performed
works dated December 25, 2009 N 30,

RKO of December 25, 2009 N 396
Fireworks 15,000 15,000 Advance report from
12/21/2009 No. 92
Company fee -
organizer of the New Year
holiday 35,000 35,000 Agreement dated 07.12.2009
N 557, act performed
works of December 25, 2009 N 557,

invoice dated 25.12.2009
N 557, payment order
dated 08.12.2009 N 861
Total expenses 1,204,000 1,196,000 X

Chief Accountant Smirnova M.A. Smirnova

Document text:

Name of the organization ORDER ________________ N _______________ __________________________________ Place of publication On holding _____________________ (indicate the event) For the purposes of ______________________________________________________________ I ORDER: 1. Conduct "__" ________ ___ (option: in the period from ____________ to ____________) ________________________________________________________________ (indicate the event) ____________________________________________________________. 2. Approve the Program of carrying out ___________________ (Appendix N 1). (indicate the event) 3. Approve the estimate of hospitality expenses for holding ___________ (indicate ____________ in the amount of _______ (_________) rubles (Appendix N 2). event) 4. To the Chief Accountant ____________________________ allocate funds in the amount established by the estimate of hospitality expenses (Appendix N 2 ), and submit a report on hospitality expenses for the event held by the deadline ____________________________, confirming them with the relevant primary documents. 5. Approve the list of employees of the organization for participation in _____________: - ____________________________________________________________________; (indicate the position and full name of the employee) - ________________________________________________________________________; (indicate the position and full name of the employee) - ________________________________________________________________________; (indicate the position and full name of the employee) - ________________________________________________________________________. (indicate the position and full name of the employee) 6. The head of the _____________ department _______________________ to provide __________________________________________________________________ during the event. 7. To impose control over the execution of this order on ________________________________________________________________________________. (indicate the position and full name) Name of the position of the head of the organization Signature Explanation of the signature of the Visa I am familiar with the order: Signature Explanation of the signature Date of the Appendix: - N 1 - Program of ______________________________; (indicate the event) - N 2 - Estimated costs for carrying out ____________________________. (specify event)

Attachments to the document:

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What other documents do you have?

What else to download on the topic "Order":

An order to hold an event is an official order of the head of an organization addressed to subordinates and requiring certain actions to be performed. The document is drawn up in writing in compliance with the basic regulatory norms.

FILES

The document consists of two blocks: informational and administrative.

Document information block

The information block of the document should contain:

• purpose of the event;
• the date of the event;
• the location where the event will take place.

Document command block

The control block must contain:

• actions that will be taken to create an event;
• Name of persons responsible for the development, organization of the event, as well as reporting after it has ended.

Information that must be included in the document

The order must contain the following information:

• document header;
• what is the name of the organization;
• registration number;
• place of publication;
• date of compilation;
• the name of the event itself;
• why it was decided to hold the event;
• period of the event;
• approved action plan;

• the amount of money that the organization must provide;
• the date on which the post-event hospitality report will be submitted;
• Name of employees who will participate in the event;
• Full name of the head of the transport department, which will provide transport services;
• Full name and official position of the person who will control the execution of the order;
• applications that are attached to the order (name of the program, cost estimates, etc.);
• manager's signature;
• the date of familiarization with the document and the signatures of the participants.

Who signs

The order to hold the event is signed by the head of the organization or the person who temporarily acts as the head on the basis of a power of attorney.

Why do you need an event order?

An order to hold an event is necessary for the head of the organization in order to:

• rally and motivate employees;
• promote corporate values: follow the example of leaders, strive for growth, do more with less, etc.;
• submit new guidance;
• attract the attention of the media;
• strengthen the image of the organization;
• create a set of norms and rules that describe the rules of conduct, uniform standards of relations and joint activities that exist in the organization;
• mobilize the labor potential of employees for a new project;
• create a unified team.

Filling Requirements

According to GOST R 6.30-2003, the following requirements must be met when an order is drawn up:

• Observe the distance between the edges of the page and the text.
• The document must be on a white and high quality sheet of paper 210×297.
• The date of the document is written in Arabic numerals in the order, for example: 10/16/2010. or 2010.10.16. The state standard allows a verbal-numeric way of registering the date - October 16, 2010.
• All details must be filled in.
• Write all amounts in words and figures.
• All signatures.
• All signatures must be decrypted.
• Seal.

If the order is issued on two or more pages, then such documents are subject to numbering.

Typical mistakes when filling out a document

Most often, the following errors are made in the order for holding events:

• the date of preparation of the document is not specified;
• there is no approval stamp;
• details are not filled;
• there is no list of persons responsible for the execution of the document;
• the notes are made with a simple pencil;
• adding text;
• an illegible entry was made;
• there are fixes;
• spelling/arithmetic errors;
• different colors of ink;
• the name of the organization is incorrectly indicated;
• conspicuous mechanical impact on the document (artificial aging, erasure of part of the text);
• amended;
• the notes are erased.

Important! If the act is signed by a person not related to the verification, then such a document has no legal force.

Error correction

If an error was noticed in the order, then the following must be done:

1. Rewrite/reprint the document. You can use this method if:
   • the mistake was noticed even before the signing by the manager;
   • the error was detected at the time of signing.
2. Cancel the document if it contains typos, blots, words that misrepresent the meaning of the order. To do this, it is enough to issue a new order. But before that, it is necessary to issue a document annulling the order to hold events, in which there are errors. It must state the following:
   • registration number;
   • date of;
   • title;
   • the text should begin with the words: “Declare invalid” / “Consider invalid”;
   • reason for cancellation;
   • who is responsible for corrections;
   • deadlines for the execution of the replacement order.

After the document (cancelling the order) has been drawn up, the next step will be the preparation of a new one, which is assigned a new number and where there are no typos, blots, or typos. After that, the order is signed by the head.

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